Payroll and Stock Admininistrator

Accountable for the administration of the company’s (410(k), ESPP, and Employee Stock Option Programs as well as administering the Payroll/HRIS Systems (e.g.,Trinet, iemployee, Ceridian and management reporting.) Point of primary contact with Trinet for payroll and benefit administration and reporting. Will also provide general human resource administrative support for employment as well as other activities.

Responsibilities Include:

• Responsible for maintaining in-house Payroll/HR databases records and reporting tools (i.e., iemployee, Ceridian and Equity Edge). Develops and distributes customized and standard reports to meet the needs of management.
• Act as liaison with IT.
• Monitors the Payroll/HRIS system and all interfaces, provides assessment of the current systems.
• Produce routine management reports as well as creation of custom reports as needed.
• Communicate and administer the 401(k) program including managing the broker relationships and ensuring accurate reporting and timely payments.
• Administer the Employee Stock Option Program and the Employee Stock Purchase Plans. This will also include employee enrollments, questions, exercises and reporting.
• Primary liaison with Trinet regarding payroll and benefit issues.
• Audit biweekly Trinet payroll processing and investigate discrepancies, provide information on non-routine situations (bonus, commission, terminations, new hires, etc.), and reconcile monthly Trinet bills.
• Upload iemployee PTO biweekly and upload/report biweekly non-exempt employee hours/overtime hours.
• Work with finance to capture project time tracking data from iemployee.
• Perform biweekly upload to general ledger.
• Assist in the education of employees on the use of Trinet. Answer general benefit and employment questions as well as process employee’s status changes.
• Enroll new employees into the Trinet system and ensure coordination of new employee orientation, benefits enrollment, etc.
• Develop strong internal controls over the flow of information from Human Resources, any other source providers and all internal systems.
• Partner with various departments as well as auditors to implement all necessary controls, processes and procedures. Participate fully in any Sarbanes-Oxley related compliance project.
• Own all month end close procedures for payroll related activities including relevant account reconciliations and/or supporting documentation.

Knowledge/Skills:

• Strong analytical and computer systems skills.
• Solid communication and interpersonal skills.
• Working knowledge of state and federal laws pertaining to employment and payroll.
• Proficiency with Excel, Payroll/HRIS and report writing query tools.
• Equity Edge experience required.

Experience:

• Seven to ten years of payroll, benefits and HRIS administration.
• Employee relations experience.
• Bachelor degree.

About LookSmart

LookSmart is a leading alternative in online advertising and technology, offering targeted Pay-Per-Click search advertising and banners for advertisers, customized private-label solutions for publishers, and vertical search sites and web tools for consumers. LookSmart is headquartered in the South of Market district in San Francisco.

Going strong for over 10 years, one of the key contributors to LookSmart's success is the quality of its employees, and we are always looking for the best and the brightest. We have a fun, diverse, and challenging start-up environment where not only are your ideas encouraged, but you will have hands-on experience and the opportunity to impact the bottom line.

LookSmart offers competitive salaries, excellent health benefits, 401(k), an employee stock purchase plan, and recreational discounts.

Join a creative and innovative crew at LookSmart and grow your career!  LookSmart is an Equal Opportunity Employer.

Resumes can be submitted to jobs@looksmart.net.